Competition Rules

Note: These rules are extracted from the Club Handbook


The competitions are classified by experience levels – Beginner (B), Intermediate (I) and Advanced (A). Each member is assigned one level that applies to all relevant competitions and this is reviewed after each club year with individuals proposed for promotion based on results. New members should discuss their entry level with a member of committee prior to entering their first competition.


For internal competitions there are two categories – Prints and Digital Projected Images, as defined in this handbook.

Competition Rules

  • Competitions are open to all paid up members of the club 
  • Any entry not properly submitted may be disqualified at the discretion of the Competitions Secretary. 
  • The member must hold copyright for all work. 
  • Classification of members’ work will be at the discretion of the committee. 
  • Competitions and entry hand-in dates will be published in advance. 
  • The Competitions Secretary must receive all entries by the published deadline. 
  • The maximum number of images that can be submitted by a member is 4 per competition, with the 80 images rule-of-thumb being in effect at all times. 
  • Entries may only be submitted once in club competitions, with the exception of the Annual Competition and informal competitions when members may enter previously submitted work. An image that has been entered as a print cannot be entered as a projected image or vice versa.

Note: The Annual Competition is a separate competition and points awarded do not count towards the total for the league competitions.

80 Images Rule-of-Thumb

The club regards the competitive element of the club competitions and the quality of feedback with equal importance. To achieve an acceptable balance, and to ensure the volume of entries put forward for judging is at a level that can be realistically reviewed, the club applies an 80 images rule-of-thumb.

The target total number of competition entries is approximately 80 images. The individual entry guidelines for league and annual competition are: 

  • Maximum of 4 images per member. 
  • Minimum of 2 images will be included in competition (in case of only 1 image entered then that will be included). 
  • All members will be treated with parity, with 2, 3 or 4 images entered for each member. 
  • Members must number their images in their preferred rank order, 1, 2, 3 & 4 on the back of the print/slide, or on the competition submission form on the club's website – the Competition Secretary uses this to select the preferred images when applying the rule-of-thumb. 
  • In the case of the Annual Competition where a member submits both prints and projected images the 1 to 4 ranking should be across the formats. 
  • In cases where a member does not follow this guideline then the Competition Secretary will apply appropriate discretion to ensure parity for all the membership.


The Print format requirements for club competitions are: 

  • The visible area of the print must be no less than 35 square inches e.g. 5 x 7 inches or any other size with an area of 35 square inches or greater. 
  • Prints may be monochrome or colour 
  • All prints submitted must be mounted on stiff mount board. 
  • Maximum size of the mount is 16 x 20 inches or 40 x 50 cm. 
  • Membership number, title, classification and ranking should be clearly written on the back of the mount at the bottom left hand corner when viewed with the image face down. This is important as judges expect the image title to be in this position; especially for abstract prints or prints where it is not clear which edge is meant to be the top. Prints with no classification included will be entered in the advanced class.

Where possible, print entries should be accompanied by a digital submission of the image entered, submitted via the club website on the My Competition Entries page. This copy may be used for collating, selection and projection on judging evenings; and also for presentation on the club website after the competition has been judged. Digital copies may also be handed in the competitions secretary on digital media, as per DPI competition entries.

Digital Projected Images

The Digital Projected Image format requirements for club competitions are: 

  • All images to be in the sRGB colour space and in JPEG format. 
  • The maximum image size is 1920 pixels horizontally by 1200 pixels vertically. This means that the longer edge in portrait format or the edge in square format images must not exceed 1200 pixels. Note: These are the maximum dimensions for competition images. Members can submit images of any size up to this maximum. The choice of size is entirely up to the member. However, the Committee would encourage members to consider using as large an image size as possible so that best use can be made of the club’s projector which can display images up to the maximum size.
  • Members should ensure that file sizes are kept below 2Mb by using medium quality settings when exporting JPGs. 
  • Images must not display any text showing the title or author’s name or membership number. 
  • Members are requested to submit their digital images via the club’s website. This reduces the amount of effort required by the Competitions Secretary in the preparation of images for judging and by the Webmaster in the preparation of images for display on the club’s website after the competition. Full details of how to submit images via the club’s website are contained in the “Website Guide for Members” which can be found in the File Downloads section of the Information page of the website. The online system creates the appropriate filename, all the member has to do is to supply a title for the image and declare the ranking order.
  • If submission via the club's website is not possible then in extreme cases members may send their images to the Competitions Secretary via the designated e-mail address ( or on a suitable portable medium such as CD/DVD, USB memory stick or SD card.  Image file names are to have the member’s competition level followed by membership number, ranking and then title e.g. B_90_1_mypicture.jpg or I_91_2_mypicture.jpg. The medium must be clearly identified with members’ name and membership number. The medium will be returned to the member at the end of the competition. Files may also be submitted to the designated e-mail address ( via a cloud storage system such as Dropbox or Google Drive. The Competitions Secretary will then enter them onto the website on behalf of the member.
  • Members must ensure that all submitted portable media must be free of viruses or malware.
  • Note: The digital images may be projected on the club’s projector and laptop which have been calibrated using video calibration equipment; they may also be projected on a TV via the club’s laptop. It is recommended that members submitting images ensure that their PC/laptop has been similarly calibrated.


Monochrome – (SPF Definition) A monochrome work fitting from the very dark grey (black) to the very clear grey (white) is a monochrome work with the various shades of grey. A monochrome work toned entirely in a single colour will remain a monochrome work able to stand in the monochrome category. A monochrome image modified by a partial toning or by the addition of one colour becomes a colour work (polychrome) to stand in the colour category.

Colour – All images other than those defined as monochrome are colour images

Digital - Digital images are those that have been produced using digital cameras or are images created using a digital scanner. When made from more than one image, all of the component images must be the exclusive work of the author. All adjustments or modifications made to a digital image must also be the exclusive work of the author.

General Information on Competitions

The Competition Secretary may retain entries, with the consent of the member, for inter-club competitions or exhibition purposes.

Each year the top scoring members in the beginners and intermediate sections will be asked if they wish to move up to the next classification. If at any time a member feels they should move up or down a classification he or she should discuss this with a member of committee. If help is required with mounting prints and slides, members should ask a member of committee.